Can a Data Room that Relies on a Login & Password Ever be Secure?
No, even if you secure the data room, the login and password are at risk of being stolen, misplaced or shared. Stolen passwords are also used as an entry point for a much broader attack than would otherwise have been successful.
Several data rooms tend to be designed in such a manner as not to maintain more than a few documents and users. For instance, if you are looking to save a document that expires at distinct times for distinct users, you will need to upload the document serval times (one for every user) or build multiple links to the same document. This quickly becomes unmanageable if you have multiple users and documents to share. Besides, it can also be easier to make use of a current document management system and maintain the PDF files.
What is a penetration test?
A penetration test is the method used to ensure that a network is secure. For example, your passwords might be encrypted but someone trying to crack them through a password attack is likely to do a little more work to get into the system. A penetration test might see them using tools to try to guess the correct password for a server (something that has the potential to be lost or stolen) and if they have no luck they may try to use decryption software to try and decode the key that unlocks the system.
Penetration testing should also involve making sure that everything that could give an attacker a foothold into the system, or allow them to compromise the system, has been locked down. For example, malware has been known to use an admin user to enter some SQL scripts and log in to the system. If the user has no privileges set to either add extra lines or view database data, or the database isn’t setup to show a list of users logged into the server (or the server isn’t configured to only log in one user at a time, or to alert the admin user when another user logs in) than any actions taken by the malware would be undetected.
Can you fix an application on your own?
You could, but without knowing the application’s needs and business requirements it can be difficult to patch in an easy and maintainable way.
With the right PDF DRM solution, you can secure document sharing, ensure that your documents are not shared with anyone irrespective of their location. This is not limited to PDFs; you can use the same techniques to secure other document types too.
More important is how well your data is encrypted. In most instances, you’ll want to use US-strength encryption when choosing the right PDF DRM. Stronger encryption should be supplemented with licensing technology instead of passwords to prevent easy manipulation of the system. If you store your data with PDF DRM solution you’ll be able to relax knowing your data is protected.
Securing Documents with PDF DRM solution
PDF DRM can protect your documents securely, import files, access them and place restrictions to share only with authorized people. To do this, you must ensure that the solution works with all popular email applications including Microsoft Outlook, Apple Mail, etc.
With PDF DRM security, you can share documents securely regardless of location, enforce necessary access and use controls, while at the same time prevent sharing, piracy and theft of content.
PDF DRM ensures that the data on your documents is protected and has no way of being read by unauthorized people, thus providing a useful way to maintain the confidentiality of your documents. Compared to data rooms, PDF DRM systems provide an extensive range of document expiry controls, empowering you to safeguard a document just once yet curtail singular access (various dates) for every user. You can safeguard PDF files on your computer (no need to upload unprotected files to a cloud server) and can incorporate protected documents into your existing systems, similar to any other file.
How do I protect the privacy of my documents?
PDF DRM solutions that include a verifiable tamper-proof capability and certificate capabilities allow you to protect a document without the need to include a document’s metadata. This feature protects the document’s content against loss, damage or alteration in any way.
PDF DRM systems, like many other encryption solutions, provide a system for verifying the identity of a document’s owner before allowing it to be imported into the system. You may choose to implement PDF DRM within an extension of your existing PDF viewer software such as Adobe Acrobat. As an example, Acrobat DC allows you to be sure that a PDF file has not been tampered with, protecting the document’s integrity.
Is PDF DRM secure?
PDF DRM solutions that include a verifiable tamper-proof capability and certificate capabilities allow you to protect a document without the need to include a document’s metadata. This feature protects the document’s content against loss, damage or alteration in any way. PDF DRM systems, like many other encryption solutions, provide a system for verifying the identity of a document’s owner before allowing it to be imported into the system, protecting the document’s integrity.
How do I protect the confidentiality of my documents?
In all cases, you should consider how your business processes will need to be modified to support the implementation of a PDF DRM solution. Remember that adding functionality to your business processes must be performed by your internal IT department and not be implemented by external software vendors. Some of the best companies in the industry have a zero touch approach and embed PDF DRM features directly into their systems.
How do I protect the security of my documents?
When conducting business, you must ensure that the data you protect is secure. From data rooms, to secure print services, to the offices of the highest level of government, organizations must implement various measures to ensure that their sensitive data is stored securely. In this area, PDF DRM solutions provide the best tamper-proof capability.
